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A site for Exhibitors and Sponsors at the South Atlantic FIRE RESCUE Expo

2018 SAFRE Sponsor Agreement

Please complete the following for the 2018 SAFRE Conference Sponsor Agreement.
  • Please submit this agreement form, payment and your organizations digital logo by June 6, 2018. Please email logo to graphics@southatlanticfirerescueexpo.com or upload below if less than 128MB.
  • Drop files here or
    Accepted file types: eps, jpg, Max. file size: 128 MB.
      Please upload a high quality logo to be used for advertising your company as a sponsor/partner of the SAFRE conference. (.eps format is preferred)
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      Sponsorship requests are accepted on a first-come, first-served basis. Acceptance is confirmed only after full payment has been processed. Full payment for sponsorships are required within 30 days of submission of this document or sponsorships will be forfeited and become available for purchase by other parties.
      Sponsorship requests are accepted in order received. Acceptance is confirmed only after full payment has been processed. Full payment for sponsorships are required within 30 days of submission of this document or sponsorships will be forfeited and become available for purchase by other parties.
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      Please Select Payment Option (credit cards will be charged a 6% processing fee)
    • If paying by credit card, please enter your credit card number, expiration date and security code from the back of the card.
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    • Security code from back of credit card.
    • If paying by credit card, please enter the name on the card exactly as it appears.
    • If paying by credit card, please enter the billing address zip code for the credit card you are using.
    • The sponsorship agreement (the “Agreement”) is made and entered into as of the submission date below (the “Effective Date”) by and between the North Carolina State Firefighters’ Association with an office at 3101 Industrial Drive, Suite 200, Raleigh, NC 27609 ("NCSFA") and the sponsor identified below (“Sponsor”).

      NCSFA will host the South Atlantic Fire Rescue Expo (the "Conference") from August 6, 2018 to August 11, 2018. NCSFA is offering multiple sponsorship opportunities (the "Sponsorships") in connection with the Conference. Each Sponsorship level shall provide sponsors designated advertising, marketing, and promotional benefits as set forth in Appendix A, which is attached hereto and incorporated herein by reference.

      Sponsor desires to purchase one or more Sponsorships, and Sponsor has selected the applicable Sponsorship(s) by checking the corresponding box(es) listed above.

      In consideration of the mutual promises and covenants contained in this Agreement, the parties hereby agree as follows:

      1. NCSFA Obligations.
      In consideration for Sponsor's participation in the Conference and purchase of the Sponsorship(s), NCSFA shall provide the Sponsor the benefits set out in Appendix A.

      2. Sponsor Obligations.
      For its participation as a Sponsor, Sponsor shall pay to NCSFA a fee (the "Sponsorship Fee"), as selected from the options listed above. The Sponsorship Fee is payable to NCSFA, within thirty (30) days of Sponsor electronically submitting the Agreement.

      3. Sponsor Trademarks/Sponsor Materials.
      Subject to the terms and conditions of this Agreement, Sponsor grants to NCSFA a nontransferable, nonsublicensable, non-exclusive right and license (the "License") to use Sponsor's business name, domain name, service marks, copyrights, trademarks, trade names, logo designs, and company descriptions as prepared and delivered to NCSFA by Sponsor (“Sponsor Materials”), in any medium of advertising, marketing materials, and/or promotional goods distributed solely in conjunction with the Conference and in accordance with Sponsor's trademark and intellectual property usage guidelines. The License shall automatically terminate upon termination of this Agreement.
       
      4. Indemnity
      4.1 NCSFA shall not be responsible for any loss of or damage to property of Sponsor, its employees, agents, contractors or assigns, nor for any personal injury to Sponsor's officers, directors, employees, agents, contractors and/or invitees except to the extent any such claims may be directly and solely attributable to the gross negligence or willful misconduct of NCSFA, its directors, officers, and/or employees.

      4.2 Sponsor shall indemnify, defend, and hold NCSFA harmless from and against any claims arising out of, or relating directly or indirectly to, content on their respective web sites, use of Sponsor’s trademarks, logos, and Sponsor Materials.

      5. Limitation of Liability.
      Except as provided herein, in no event shall either party be liable to the other party for any incidental, consequential, indirect, or punitive damages (including but not limited to lost profits) regardless of whether such liability is based on breach of contract, tort, strict liability, breach of warranties, failure of essential purpose or otherwise and even if advised of the possibility of such damages.

      6. Representations.
      Each party hereby represents and warrants that it has the full power to enter into and perform according to the terms of this Agreement.

      7. Term and Termination
      7.1 Term.
      Subject to the terms and conditions herein, this Agreement shall be effective upon the Effective Date and shall terminate on August 18, 2018, unless earlier terminated as otherwise provided in this Agreement (the "Term").

      7.2 Termination by NCSFA.
      NCSFA shall be entitled to cancel the Conference and/or terminate this Agreement at any time for any reason. In the event NCSFA terminates this Agreement for any reason other than Sponsor's breach, NCSFA shall refund any Sponsorship Fees received from Sponsor, and at Sponsor’s expense, return any materials, equipment, hardware and/or software loaned by Sponsor for the Conference.

      7.3 Termination by Sponsor; Effect of Termination
      a) Sponsor may terminate this Agreement for material breach by NCSFA after giving NCSFA at least ten (10) days prior written notice specifying the nature of the material breach, and giving NCSFA no less than ten (10) days to cure such material breach. In the event such material breach remains uncured at the end of the notice period, this Agreement shall terminate on the tenth day. If a material breach occurs fewer than ten (10) days prior to the Conference, Sponsor may terminate this Agreement for the material breach if such material breach is not cured by the first day of the Conference. Cancellation of the Conference as contemplated in Section 7.2 shall not constitute a breach of the Agreement.

      b) If NCSFA terminates this Agreement for Sponsor's breach, NCSFA shall retain any and all fees received from Sponsor, which fees shall be due and payable notwithstanding any such termination. Any equipment, materials and hardware or software of Sponsor shall be returned at the end of the Conference and, in the interim, may be used for the purposes contemplated herein notwithstanding such termination.

      c) If Sponsor terminates for NCSFA’s material breach, Sponsor shall be entitled to seek a full refund of any Sponsorship Fees paid and for the return of any equipment, materials and hardware or software of Sponsor.

      8. Miscellaneous
      8.1 Notices.
      All notices, authorizations and requests in connection with this Agreement shall be deemed given on the day they are (i) deposited in the mail, postage prepaid, certified or registered, return receipt requested; (ii) sent by air express courier, charges prepaid; or (iii) sent by fax as indicated by a fax confirmation sheet; and sent to the address in the recitals. Sponsor agrees to send a copy of any notices, via email to: kris@ncsfa.com or 3101 Industrial Drive, Suite 200, Raleigh, NC 27609.

      8.2 Relationship.
      This Agreement does not constitute and shall not be construed as constituting a partnership, or joint venture relationship between or among the parties.

      8.3 Governing Law/Jurisdiction.
      This Agreement shall be governed and interpreted in accordance with the laws of North Carolina. The parties hereto agree that any action relating to this Agreement shall be instituted and prosecuted in the Courts of the County of New Hanover, State of North Carolina, or in the federal district courts of the Eastern District of North Carolina, and each party hereto hereby does waive any and all defenses relating to venue and jurisdiction.

      8.4 Assignment.
      This Agreement may not be assigned by either party without prior written consent of the other party.
    • Name of the person entering into this agreement.